Executive Assistant/Office Manager
Location: Sheffield
Sector: Business Support
Job type: Permanent
Salary: £35,000 pro rata
Contact: Rebecca Morris
Contact Phone Number: 07714771600
Contact Email: rebecca@benchmarkrecruit.co.uk
The Benefits: 25 days holiday + stats (pro rata), Free Parking, Pension, Discretionary Bonus
The Hours: Part time, 4 days per week, 9 am - 5 pm
We are delighted to be representing our long-standing client as they recruit a crucial Executive Assistant/Office Manager role into their business. Our client is an established and very successful financial organisation who are valued and have an excellent reputation. They are a small team of experts who require an experienced professional to join their growing team.
This Executive Assistant/Office Manager role will be hugely varied and requires a candidate that already has exceptional experience working within a very similar role. The position spans office management, PA, marketing and financial responsibilities. We are looking for a self-starter who can make immediate impact within the role. This role is best suited to an ambitious individual who is efficient, dedicated, proactive and enjoys a challenging role. This role is part time, working 4 days a week. The role is office based with offices just outside of the city centre.
This fast-paced Executive Assistant/Office Manager role will include the following duties and responsibilities; - General facilities management – Liaising with IT support to resolve any IT issues – Renewing contracts on behalf of the business including phones and insurance – Office procurement including office stationary – Maintaining accurate staff records including holiday and absence records – Assisting with the onboarding of new staff members – High level management of diaries on behalf of the MD and other senior members of staff – Arranging appointments – Making travel arrangements – Liaising with clients on behalf of the Directors – Formatting documentation and presentations including PowerPoint, inserting graphs, charts, images and updating documents – Drafting key reports on behalf of the Directors – Drafting correspondence on behalf of the Directors – Produce high-level and detailed reports – Personal administrative support to Directors when required – General Bookkeeping including maintaining records, payroll records, invoicing, VAT returns – Credit Control when required – Processing expenses on behalf of the team – Sending invoices - Managing and maintaining the company website – Designing and producing marketing material to promote the company – Assisting with arranging events and seminars – Attending events and seminars – Managing social media platforms – Assisting with building the company’s online presence including LinkedIn – Accurately maintaining database of contacts
We would love to hear from candidates who have the following skills and experience; - Extensive experience working in a similar Executive Assistant/Personal Assistant/Office Management role – Confident writing reports and documentation – High level PowerPoint experience – Confident using Excel – Experience of using QuickBooks (or similar accountancy software) – Highly organised – Able to work to strict deadlines – Excellent attention to detail – Confidence in supporting a busy team – Marketing experience would be advantageous – High level written skills – Excellent communication skills both written and verbal – Experienced managing general office duties including facilities management
For further information about this role please contact Becca on 07714771600.
VR/45952v3
Executive Assistant/Office Manager
Location: Sheffield
Sector: Business Support
Job type: Permanent
Salary: £35,000 pro rata
Contact: Rebecca Morris
Contact Phone Number: 07714771600
Contact Email: rebecca@benchmarkrecruit.co.uk
The Benefits: 25 days holiday + stats (pro rata), Free Parking, Pension, Discretionary Bonus
The Hours: Part time, 4 days per week, 9 am - 5 pm
We are delighted to be representing our long-standing client as they recruit a crucial Executive Assistant/Office Manager role into their business. Our client is an established and very successful financial organisation who are valued and have an excellent reputation. They are a small team of experts who require an experienced professional to join their growing team.
This Executive Assistant/Office Manager role will be hugely varied and requires a candidate that already has exceptional experience working within a very similar role. The position spans office management, PA, marketing and financial responsibilities. We are looking for a self-starter who can make immediate impact within the role. This role is best suited to an ambitious individual who is efficient, dedicated, proactive and enjoys a challenging role. This role is part time, working 4 days a week. The role is office based with offices just outside of the city centre.
This fast-paced Executive Assistant/Office Manager role will include the following duties and responsibilities; - General facilities management – Liaising with IT support to resolve any IT issues – Renewing contracts on behalf of the business including phones and insurance – Office procurement including office stationary – Maintaining accurate staff records including holiday and absence records – Assisting with the onboarding of new staff members – High level management of diaries on behalf of the MD and other senior members of staff – Arranging appointments – Making travel arrangements – Liaising with clients on behalf of the Directors – Formatting documentation and presentations including PowerPoint, inserting graphs, charts, images and updating documents – Drafting key reports on behalf of the Directors – Drafting correspondence on behalf of the Directors – Produce high-level and detailed reports – Personal administrative support to Directors when required – General Bookkeeping including maintaining records, payroll records, invoicing, VAT returns – Credit Control when required – Processing expenses on behalf of the team – Sending invoices - Managing and maintaining the company website – Designing and producing marketing material to promote the company – Assisting with arranging events and seminars – Attending events and seminars – Managing social media platforms – Assisting with building the company’s online presence including LinkedIn – Accurately maintaining database of contacts
We would love to hear from candidates who have the following skills and experience; - Extensive experience working in a similar Executive Assistant/Personal Assistant/Office Management role – Confident writing reports and documentation – High level PowerPoint experience – Confident using Excel – Experience of using QuickBooks (or similar accountancy software) – Highly organised – Able to work to strict deadlines – Excellent attention to detail – Confidence in supporting a busy team – Marketing experience would be advantageous – High level written skills – Excellent communication skills both written and verbal – Experienced managing general office duties including facilities management
For further information about this role please contact Becca on 07714771600.
VR/45952v3